Role Overview
The Joinery Project Co‑ordinator supports the successful delivery of bespoke joinery projects from pre‑construction through to completion. The role combines project coordination and production scheduling, with a strong focus on planning, programme control, and cross‑departmental coordination.
A key responsibility of this role is supporting the implementation and ongoing management of a production scheduling system using Smartsheet, ensuring accurate planning, visibility, and alignment between design, procurement, workshop production, and site installation.
This is a hands‑on coordination role requiring strong organisational skills, commercial awareness, and a solid understanding of joinery manufacturing and installation processes.
Key Responsibilities:
Project Coordination
- Assist Project Managers in planning and delivering multiple joinery projects.
- Oversee, review, and agree project programmes, schedules, and trackers.
- Coordinate between design, workshop, site teams, subcontractors, and clients.
- Organise and attend internal project meetings; issue minutes and action trackers.
- Monitor progress against programme and proactively flag risks or delays.
- Support document control, including drawings, revisions, RFIs, and technical submittals.
- Assist with variation tracking and cost monitoring.
- Support project handover documentation and O&M manual compilation.
- Align material and procurement lead times with the Smartsheet production and installation programme to support on‑time delivery.
Production Scheduling (Smartsheet)
- Support the introduction and ongoing management of a new production scheduling system using Smartsheet.
- Develop and maintain a live master production schedule covering:
- Design release dates
- Key lead times
- Workshop manufacturing stages
- Finishing and assembly
- Site installation dates
- Coordinate closely with the Workshop Manager to align labour capacity with project demands.
- Ensure all projects are accurately entered, updated, and tracked within Smartsheet.
- Monitor workflow bottlenecks and highlight risks to programme delivery.
- Produce weekly production reports for management review.
- Assist in forecasting labour and material requirements based on the production schedule.
- Maintain scheduling discipline across departments to ensure data accuracy.
- Support continuous improvement of production planning processes.
Additional Duties
- Support continuous improvement of project systems and operational processes.
- Assist with quality control documentation and snagging lists.
- Maintain project filing systems (digital and hard copy).
- Provide general administrative support to the operations team.
Key Skills & Experience
Essential
- Experience in a joinery, fit‑out, or construction environment.
- Strong understanding of bespoke manufacturing and site installation processes.
- Experience using scheduling or project management software (Smartsheet highly desirable).
- Strong organisational and time‑management skills.
- Ability to read and interpret technical drawings.
- Good working knowledge of Microsoft Office (particularly Excel).
- Strong written and verbal communication skills.
Desirable
- Previous experience implementing or managing production schedules.
- Experience with project management platforms (e.g. Smartsheet, Procore).
- Experience working on high‑end residential or commercial fit‑out projects.
Personal Attributes
- Highly organised and detail oriented.
- Proactive and solutions focused.
- Comfortable managing change and introducing new systems.
- Commercially aware.
- Confident liaising with clients, suppliers, and internal teams.
- Able to manage multiple projects simultaneously.
- Team player with the ability to work independently.
Key Performance Indicators (KPIs)
- Accuracy and reliability of Smartsheet production schedule.
- Reduction in production delays and bottlenecks.
- On-time project delivery (coordination and scheduling element).
- Procurement and lead times effectively aligned with programme.
- Clear, timely, and accurate project and production reporting.
Experience: 2-5 years (desirable)
Permission to work in Rep. of Ireland (Required)
Salary: Negotiable (DoE)
Job Type: Full-time, Permanent
Location: County Longford (Office based with occasional site visits)
Reports to Operations Manager/Production Manager
Work Schedule:
- Monday – Thursday: 8:00am-5:00pm.
- Fridays: 8:00am – 1:00pm
Please send CV to – Nigel Maguire Nigel.Maguire@gemgroup.ie and info@gemjoinery.ie