Role Overview
The Joinery Project Co-ordinator is responsible for supporting the successful delivery of bespoke joinery projects from pre-construction through to completion. The role combines project coordination, Health & Safety compliance oversight, procurement support, and production scheduling management. A key responsibility of this role is supporting the implementation and ongoing management of a new production scheduling system using Smartsheet, ensuring accurate planning, visibility, and coordination between design, procurement, workshop production, and site installation. This is a hands-on coordination role requiring strong organisational skills, commercial awareness, and a solid understanding of joinery manufacturing and installation processes.
Key Responsibilities:
- Project Coordination
- Assist Project Managers in planning and delivering multiple joinery projects.
- Oversee, review and agree project programmes, schedules, and trackers.
- Coordinate between design, workshop, site teams, subcontractors, and clients.
- Organise and attend internal project meetings, issue minutes and action trackers.
- Monitor progress against programme and proactively flag risks or delays.
- Support document control, including drawings, revisions, RFIs, and technical submittals.
- Assist with variation tracking and cost monitoring.
- Support project handover documentation and O&M manual compilation.
- Production Scheduling (Smartsheet)
- Support the introduction and ongoing management of a new production scheduling system using Smartsheet.
- Develop and maintain a live master production schedule covering:
- Design release dates
- Procurement lead times
- Workshop manufacturing stages
- Finishing and assembly
- Site installation dates
- Coordinate closely with the Workshop Manager to align labour capacity with project demands.
- Ensure all projects are accurately entered, updated, and tracked within Smartsheet.
- Monitor workflow bottlenecks and highlight risks to programme delivery.
- Produce weekly production reports for management review.
- Assist in forecasting labour and material requirements based on the production schedule.
- Maintain scheduling discipline across departments to ensure data accuracy.
- Support continuous improvement of production planning processes.
- Health & Safety Responsibilities
- Support compliance with current Health & Safety legislation
- Assist in preparing and reviewing:
- Risk Assessments & Method Statements (RAMS)
- Construction Phase Plans
- Site-specific safety documentation
- Maintain H&S documentation and records (training, plant certification, inspections).
- Coordinate toolbox talks and safety briefings where needed.
- Monitor site compliance through regular site visits and reporting.
- Assist in accident/incident reporting and investigation.
- Ensure subcontractors provide required H&S documentation prior to site attendance.
- Liaise with external H&S advisors where applicable.
- Procurement Support
- Assist with material take-offs from drawings.
- Issue enquiries to suppliers and subcontractors.
- Compile and analyse supplier quotations.
- Prepare purchase orders in line with project budgets.
- Track lead times and ensure timely delivery of materials to workshop/site.
- Maintain approved supplier database.
- Resolve supply chain issues in collaboration with Project Managers.
- Monitor cost variances and report procurement risks.
- Align procurement timelines with the Smartsheet production schedule.
Additional Duties
- Support continuous improvement of project systems and operational processes.
- Assist with quality control documentation and snagging lists.
- Maintain project filing systems (digital and hard copy).
- Provide general administrative support to the operations team.
Key Skills & Experience
Essential
- 3rd level degree in management or construction related subject is advantageous, but established experience will be acceptable
- Experience in joinery, fit-out, or construction environment.
- Understanding of bespoke manufacturing and site installation processes.
- Experience using scheduling or project management software (Smartsheet experience highly desirable).
- Strong organisational and time management skills.
- Ability to read technical drawings.
- Good working knowledge of Microsoft Office (particularly Excel).
- Knowledge of Health & Safety regulations in construction.
- Strong communication skills (written and verbal).
Desirable
- Previous experience implementing or managing production schedules.
- Experience with project management software (e.g., Smartsheet, Hammer tech, Procore).
- SMSTS or SSSTS certification.
- Procurement or buying experience within construction.
- Experience working on high-end residential or commercial fit-out projects.
Personal Attributes
- Highly organised and detail oriented.
- Proactive and solutions focused.
- Comfortable managing change and introducing new systems.
- Commercially aware.
- Confident liaising with clients, suppliers, and internal teams.
- Able to manage multiple projects simultaneously.
- Team player with the ability to work independently.
Key Performance Indicators (KPIs)
- Accuracy and reliability of Smartsheet production schedule.
- Reduction in production delays and bottlenecks.
- On-time project delivery (coordination element).
- H&S documentation compliance.
- Procurement aligned with programme and budget.
- Clear and timely project reporting.
Experience: 2-5 years (preferred)
Permission to work in Rep. of Ireland (Required)
Salary: Negotiable (DoE)
Job Type: Full-time, Permanent
Location: County Longford (Office based with occasional site visits)
Reports to Operations Manager/Production Manager
Work Schedule:
- Monday – Thursday: 8:00am-5:00pm.
- Fridays: 8:00am – 1:00pm
Please send CV to – Nigel.Maguire@gemgroup.ie Nigel Maguire